For all serving and ex members of the RAF Mountain Rescue Service
Notes for the
Record (NFR) of the Annual General Meeting held at Shap Wells Hotel at 1600
on Saturday 8th May 2010
NB 1
This meeting was, once again, non-quorate but see paragraph 7c below.
NB 2
Where matters were raised under AOB which related to topics already
discussed they are all recorded under the relevant subject and consequently
these notes do not record the chronological sequence of discussion.
ITEM
1
A
pause to remember absent friends
ITEM
2
Apologies
for absence
Tom
Scudamore, Joss Gosling, Mike Gibson, Pete Winn, Tony Jones, Bob Honey, Len
McNab , William Patrick. Our
Patron had kindly sent a message of support and this was read out
"From its early beginnings in Bangor in 1993, the Association has gone from strength to strength and is now a permanent and welcome organisation reflecting and commemorating the years of outstanding work by the RAFMR organisation. I should like to congratulate Brian Canfer, who has been the corner stone of the organisation since its inception, and the excellent team that has supported him now and in the past. Also of course there would be no Association without the members and their support. I should therefore like to express my very best wishes to you all, carry on the good work, and I look forward to another 17 years of success for the Association."
ITEM
3
Accuracy
of NFR of 2009 AGM
Accepted
as a true record.
ITEM
4
Matters
Arising
a. RAF Cosford Museum. Len and Brian had held another meeting with the museum hierarchy but progress had been delayed due to Len’s recent illness. It was agreed that (IWAT) the project should continue and Terry Moore was asked to design a suitable backdrop to the large glass case and he was assured that he would not be expected to complete the actual backdrop at any personal cost.
Action:
Terry Moore
b. Associate Membership J West. As this had been agreed in the 2008 NFRs he will be offered associate membership.
Action:
Terry Moore
c.
St. Clement Danes
Memorial Plaque. The
memorial is now fully installed as reported in the spring newsletter. A vote
of thanks was given to Brian for his work on this project.
d.
Website.
i.
Some progress had been made and Karl’s resignation in April 2010
had eased the way forward albeit he had still not released 2 key items of
data necessary to modify/amend the website but he had sent a DVD with all
the current data. It was agreed
that if these 2 key items of data were not received within the next 7 days
the web hosting company would be asked to reissue them to Tom Taylor who
continues to sponsor the site.
Action: Tom Taylor
Sec’s Note
The 2 items referred to above were received on 11th May
2010
ii. There was a request for new material to go on to the website.
Action: All
iii. It was noted that the publishers of Whensoever had agreed to extracts of ‘Whensoever’ could be placed on the website in return for a advertisement (Earnest Press have c930 still to sell) This however would then deprive the association of income, currently c £100pa, from the sale of MRA stocks of Whensoever, estimated at c90 copies. IWAT this should be resolved outside of the meeting.
Action: Brian & Frank
iv. It was suggested that there may be unpublished items from Frank’s original 1991-93 research for Whensoever that could go on the website and or OtH. This will be checked.
Action: Frank
ITEM 5
Reunions.
a.
The current meal subsidy policy, divided by age, was proving too
difficult to administer. A proposal to unify the subsidy to £7 for all
members was agreed unanimously. A second proposal that the association pays
for a drink for toasts for all attendees was also agreed unanimously.
Action: Terry
Tomlinson
b.
The relatively high overall cost of the reunion was discussed
and it was pointed out that members used to camp or bring caravans, the new
owners had less land under their control but IWAT the relevant landowner be
contacted with a view to re-introducing the option of less expensive
accommodation.
Action: Terry
Tomlinson
ITEM 6 Financial Report. Paul gave a comprehensive financial report, extract attached, which showed that at 22nd April 2010 the association had a total of £16,390.52 with £10,160.99 on deposit. IWAT a better rate of interest be sought for the deposit account.
Action: Paul
ITEM 7 AOB
a.
Graham Memorial.
Terry Moore reported that the Graham memorial at Carlisle Cathedral
is in good condition, Terry checks regularly.
b. Cenotaph Parade. Members were reminded that the annual cenotaph parade was open to all members plus serving Troops. Les Jones showed the meeting a woven cloth badge which he felt would be more appropriate then the RAF badge worn on berets at the parade, the badges cost c£1 each and IWAT they should be purchased, Olwen Jones volunteered to sew them on the 34 berets currently held by the Chairman.
Action: Paul, Les and
Brian
A vote of
thanks was given to Yanto & Brian for their work in organising these
events.
c.
Proxy votes for AGMs. There
was a sense of frustration that once again the AGM was non-quorate albeit by
the smallest margin, IWAT Proxy voting would be allowed (the Constitution
would need amending to do this)
Sec’s
Note Paragraph 12 of Version 7 of the Constitution seemed the logical
location and would read as follows
12.
For voting purposes a quorum shall consist of 10% of the paid up
membership. However, where in
the opinion of the committee any proposal is fundamental to the aims of the
association and the committee deems that the membership is insufficiently
represented they may refer the final decision on the proposal to a full
membership ballot. Proxy voting is allowed.
d.
Recruitment of new
Members.
a. This item as discussed at length, IWAT standing advertisement should be placed in the RAF News and Flypast for 12 months.
Action: Pete Winn
b.
IWAT any members attending team reunions should encourage
new recruits to the association.
Action:
All
c. Brian volunteered to contact Biffa and request that Brian and Alister be allowed to talk to the Team Leaders at an early stage of the next Team Leaders meeting.
Action:
Brian
d.
IWAT Troops who were leaving the MRS should be offered 12
months free membership of the MRA.
Action:
Pete Winn
e.
Deaths
Alister reminded all members of the importance of letting him know
ASAP of any deaths of members.
Action:
All
ITEM
8
Date and Venue of the Next
Meeting
The next AGM is planned for Shap
Wells Hotel at 1600 on Saturday 14th May 2011and the AGM for 2012
will also be at Shap Wells on 12th May.
BJ Canfer
Acting Secretary
Thursday, 13th May 2010
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